In this section we’ll discuss a few specific ways you can reduce the climate footprint of travel and operations.

  1. Travel. There are two primary ways to reduce the emissions from travel: public transportation and ride sharing.
    1. Public Transportation. This is an appropriate option for urban events and for communities with a robust public transport infrastructure. But in general FitPlanet recommends you suggest athletes use public transportation if its available by providing information about public transportation options on your website.

      Public transport is not a viable option for many events for a variety of reasons: the event starts before public transportation is operating; you can’t take your bike on the bus, etc. In these cases, you might consider contacting the public transport authority to arrange for ‘enhanced’ service on the day of the event to accommodate athletes and spectators. Earlier operating times, more train cars, free admittance for athletes, etc.

    2. Ride Sharing. To complement public transportation, you should recommend ride sharing for athletes, staff, volunteers and spectators. If everyone shared a ride an event’s climate footprint would be nearly cut in half.
    3. There are a number of ways to promote ride sharing. These range from a mention on your website to providing a link to a unique ride share software option. You can also offer VIP parking to athletes and spectators who ride share. Ideally, you should provide an option for athletes in online registration for them to sign up for a ride share program.

      FitPlanet works with ride-share provider PickupPal, one of the largest ride share providers in North America. PickupPal can customize a webpage specific to your event and FitPlanet can provide you with the language and logo that you can add to your registration page. Athletes can either offer or ask for a ride. This service is free for you and free for the athlete. Click here to view the module you can place on your registration page.

      Using the FitPlanet PickupPal option will satisfy R5 of the Pledge of Sustainability and is free to the event organizer and the athletes.

    4. Alternate transportation. Walking, running or bicycling to the event are all examples of alternate non-polluting transportation options. FitPlanet recommends you provide bike valet service for athletes that arrive at the event on bicycle. You might want to consider incentives or prizes for athletes who use alternate transportation.
  2. Operations and Expo. These two elements of the event account for about 205 to 40% of the event. Your focus should be on reducing the emissions from vehicles and power sources used to produce the expo and the event itself.
    1. Vehicles. Events use trucks to haul materials, pace and press cars and motorcycles, and any number of vehicles to get staff and volunteers to and from the event. Options for reducing emissions of these vehicles include a variety of options.
      1. Rent fuel-efficient vehicles. Consider renting vehicles that run on natural gas, bio-deisel, or are battery powered (hybrids).
      2. Work with a sponsor to provide fuel efficient pace and press vehicles. Makers of hybrid or electric cars and motorcycles are one option.
    2. Power Sources. Most events use generators as their mobile power sources, and most generators are either diesel or gasoline. Consider renting bio-diesel generators if they are available in your area. In some communities you can find companies that can provide solar powered trucks or trailers.
    3. Staff and Volunteers. Encourage your staff and volunteers to ride share to and from the event. If you engage with a ride share service provider such as PickupPal, recommend they use this service.
    4. Expo options. For large events such as marathons, the climate footprint of the expo can be significant. This includes the power requirements to heat/cool and light the facility and the power requirements the vendors and sponsors need to run their booths. Then there are the emissions from the vehicles used by the exhibitors to get to and from the expo.

      FitPlanet recommends you locate your expo in a facility that uses alternate energy to power the building such as solar, hydro, or wind power. If the facility relies on coal-fired power plants, then you might consider purchasing carbon offsets or renewable energy credits. (See Offset section).

      We also recommend you communicate with your exhibitors before the event to encourage them to consider ways to reduce the climate footprint of their participation at the expo. This includes using fuel-efficient vehicles, ride sharing or using public transport to get to and from the expo. Of course, the same goes for expo attendees.